Computerized Maintenance Management Systems (CMMS) are software tools that help companies manage the maintenance of their facilities, equipment, and other assets. They can help with industrial maintenance in a number of ways:

1. Work order management: CMMS can help create, track, and prioritize maintenance work orders, ensuring that tasks are completed on time and in the correct order.

2. Asset tracking: CMMS can help track the location, condition, and maintenance history of industrial equipment and other assets, which can be useful for identifying potential problems and scheduling maintenance.

3. Inventory management: CMMS can help manage inventory levels and reorder points for spare parts and other maintenance supplies, ensuring that the necessary materials are available when needed.

4. Preventive maintenance: CMMS can help schedule and track preventive maintenance tasks, which can help reduce the likelihood of equipment failures and downtime.

5. Reporting and analysis: CMMS can generate reports and analytics on maintenance activity, which can help identify trends and areas for improvement.

Overall, CMMS can help industrial facilities improve maintenance efficiency, reduce downtime, and extend the lifespan of their assets.

Regenerate response

CMMS are so important for facilities to use today in order to make their workflows more efficient. And there are many ways that they do that because they're

usually all-encompassing products with many different

features. Being able to handle everything from preventive maintenance,

to asset lifetime value for you.

So let's go ahead and see all the different features of what

a CMMS can offer so they can help you understand the cost

benefit analysis of everything that you're working with

so you can better work with stakeholders.

So excited to dive right in.

A CMMS stands for Computerized Maintenance Management System.

It is a type of enterprise software that helps businesses to plan, organize, track,

and optimize all their maintenance operations. A CMMS is used in different industries,

including manufacturing, hospitality, healthcare, property management, transportation, oil

and gas, and more.

Modern systems include a variety of modules that

allow managers to coordinate all the chaos of maintenance

work in one single spot.

So this is one of the huge benefits of using a CMMS is that rather than having all your tasks,

using different spreadsheets and being located, maybe it's all over your office.

It's literally located all in one screen, so you can access anything you need very quickly to get

stuff done and that makes it easy to ensure that the right thing is

getting executed at the right time for all your equipment

and facilities.

And at then day that's super, super important because if you're not able to complete tasks

on time, it sets bad expectations.

One with stakeholders and two, with understanding how you can be proactive and emergency

situations or trying to implement preventive maintenance and

just not getting there in time. So core CMS modules,

we have the work order management.

That's the main part of every CMS.

It streamlines how people submit work requests,

how supervisors track work orders and how technicians carry

out preventive maintenance work.

And we have asset management.

This module helps you to efficiently monitor the conditions

of your assets. The more assets you have,

the harder it is to save, organize,

and use asset information.

And it's not just the more assets you have.

It's also the more different that they are as well.

So if you are working with many different types

of assets it's

going to make everything a little harder to manage,

so you need a better system in place and filing cabinets and

paper records,

won't do this for you. So that way,

having an asset management module and a CMS software is

going to make it easy for you to deal with this information

in just a few clicks.

Now let's talk about inventory management.

So a few things are more frustrating than not having the

spare parts needed to fix the machine

everyone is depending on,

and maybe it's because you're doing bad

projections of one machines are going to break down and you

just don't know what spare parts you need to keep.

Well, that's where I see a CMS can come in handy

because it gives you

full control over spare parts inventory,

which can result in cutting spare parts, spend by up to 23 percent.

And then we have vendor management.

So every organization has some specialized maintenance work

that has to be carried out by third party contractors.

So think of HVAC inspections. This module gives managers options to track their work.

It's very important that you can understand the cost-benefit of working with vendors because they're often also one of the first people to get cut when the company is trying to reduce

facility maintenance costs. And for the most part,

they're almost always trying to do that.

So having a good analysis with your different vendors

through a CMMS system is going to help a ton.

And then we have maintenance reports is such a key part of CMMS solutions.

A good system will do the heavy lifting for you and your

team won't need a data science degree to gather important

insights. And we have predictive maintenance.

Predictive maintenance is industry 4.0 and IOT continues to grow.

And it's pretty crazy because it's really in its infancy and

it can mean a lot of different things in terms of what it can do. And it's pretty much endless.

Very excited to see where that industry ends up and it's

expected that CMMS solutions will offer predictive capabilities and integration with condition monitoring sensors. I don't know how fancy this will get over time,

but I'm excited to see where it goes.

So how does a CMMS system work?

So CMS systems are cloud-based solutions as cloud-based solutions to integrate all maintenance data and make it available for all team members to view from any desktop or

smartphone.

Any changes are made in the database are updated in real time for everyone.

So the maintenance manager changes the priority of a certain

work order technicians assigned to that work order will see

the change immediately.

So, and then we have instant notifications.

When a technician closes at work order,

the maintenance manager will instantly receive an email or

push notification updating the status of the task

and desktop interface and mobile versions

like most apps and has

a robust interface,

lots of features when logged in on your PC or your Mac and

not just having a robust interface with lots of features,

but also being able to easily navigate that interface to get

exactly what you need is super important,

especially also on your mobile device.

That way technicians can use it out in the field and we have

automated scheduling.

So using calendars maintenance managers can automate PM

scheduling to be daily, weekly, monthly, yearly,

or based on events or meter readings and customer reports.

The system uses business intelligence to organize data into

customer reports, which gives maintenance managers,

the ability to break down their ports and thousands of

different ways to find out the root cause of just about any

problem.

This low of automation gives everyone access to the most

up-to-date information,

reduce the chance for human error improves response times

speeds up maintenance workflows enables managers to track

and analyze an insane amount of data.

You wouldn't have access to otherwise.

Here's some top benefits of using a CMS.

I went over some benefits to an extent already,

but this will help give you some better insight from an

actual data point of view,

which is always helpful when you're looking to talk to

stakeholders,

if you want to convince them on using a CMS software or just

looking to have some data in your back pocket for when

people bring up the topic.

CMS software improves productivity in an organization which

ultimately causes increase wrench time and less over time

resulting your technicians being able to do more with

their time.

So on average,

what a study found that limbo conducted is that a result in

a 28% increase in productivity is absolutely huge.

And then we also have deep insights into all aspects of

maintenance work.

So this might be the largest benefit of using a CMS.

Having access to in-depth structured maintenance data is

really a game changer. For example,

sort of just seeing that the cost of your spare parts

increased. You can check how and where they were used.

And by who with a couple of clicks.

Now decreased downtime, which is super-

all these are super valuable, which is great.

So if you're in maintenance,

having a CMS is like a dream because you're able to handle

all these different areas and really see significant

improvements. So decrease downtime,

which results in higher production, less weight, less waste,

happy bosses, and more.

There's typically a 32% reduction downtime after

implementing a CMS.

And we have better spare parts forecasting,

which we had talked about a little bit earlier that leads to

fewer emergency shipments and less excess inventory,

which reduces your inventory costs.

And we have close to 16% increase in asset lifespan,

which is just huge, saves you a lot of money.

And if we know one thing is that executives are always

interested in lowering the cost of maintenance.

So this is a huge for them and will make them look better

and hopefully get you promoted.

And alongside those rec savings,

there are some tangible benefits that come with a CMS,

such as more engaged maintenance staff,

happier users of the facility.

Those are pretty hard to measure sometimes in terms of

financial return, but they are important to keep in mind.

If you're going to use a CMMS,

it's important to understand the ROI,

that way you can help talk to stakeholders and whoever it is

to convince them on using a CMMS software,

or if you're looking to switch CMS software,

this will also help.

A CMMS providers should already be able

to supply you with case studies and ROI calculator and a

wealth of other information to help you convince whoever you

need to that using a CMMS makes sense. And they don't,

it's probably better

you rethink your choice of a CMMS vendor and you go with

somebody more credible. If you want to work on your own ROI,

you can use the formula listed here,

but really you only need to be able to answer two questions.

And that is how much money can be saved after implementing a

CMMS was the total cost of implementing and running your

chosen CMMS software.

Now implementation is easier done than ever before,

which is great.

And just because of learning curve is almost non-existent I think for most CMMS software today,

it shouldn't take any one of your team where in 15 minutes to understand how to use it.

With that said, there's not a there's all these reasons

that implementation might fail.

So here are some of those reasons.

And what's funny is that not that long ago,

the CMS implementation failure rate was almost at 80%.

So that's crazy.

Four out of five CMS implementations would fail,

but that was a long time ago.

And what we see today is that the new implementation fail

rate is only 2%.

So it went down from 80 to 2% because the software today is

so much better.

So if you've had a bad experience in the past,

don't let it Jade you,

because the industry has obviously changed significantly.

And let's take a look at some of the main reasons that CMS

implementation might fail.

So one is that the software is too difficult to use. Now,

this is what the world of CMS has changed to easier to use

software, which has solved this problem to a large extent.

And that's what makes it really exciting is that the number

one problem that people had is already solved.

And when we look at number two,

the team is not willing to put the time in to get going.

So this is what, the, everything,

this is a problem it's still going to happen today.

You got to get buy in from your team in order to make this

investment worth it. I mean,

maintenance managers don't plan appropriately happened.

Sometimes we're like, Hey, let's do this.

Maybe they went through the sales process and they were sold

too early,

before they're even ready to implement and the CMS

is just sitting there.

And maybe it's because they don't have an understanding of

what problems are facility has because they don't have it

all the way down to specifications enough data instead of

too high level for them to go ahead and implement a CMS.

And they're not sharing all the equipment they own,

and also what

maintenance tasks they need to be working on,

automating within preventive maintenance.

Then we also have management isn't bought in.

So everybody on the team from technicians,

engineers and maintenance manager is bought in,

but now they need to convince the maintenance director and

that just doesn't happen.

So it's hard to do that if you know,

some executives aren't bought in,

everybody has to be bought in with new software in order for

it to work. The last one, which is the team isn't bought in.

So, Hey, you're excited about it,

but your team just doesn't care.

That's hard to deal with and it's can be very difficult to

get your team to buy in and make sure they do it oftentimes

is just going to include developing training programs and

making sure everybody attends.

So how to get the most out of a CMS software. First,

you want to experiment all features offered,

and you may not use all the features,

but it's important to know whether they can benefit you or

not. So play around and see where you can get value from it.

And one of the cool things about working with a software

company that's growing is that you can request features and

say, Hey, like this feature doesn't really help me,

but if you added this, that would really help me.

Can you do that?

And sometimes they can give you a timeline on that and then,

you know, they'll get it done in the next three months,

maybe six months,

and they're working on making your job a little easier.

So that's always great to have that type of relationship

with your software company.

And then you want to make sure that you correct mistakes

early on.

So putting mistakes in there and to system that you're going

to use long-term helps compound errors.

And you just want to avoid that as much as possible.

And just something to keep in mind, of course,

measuring and improving.

Most of the work is automated when companies use a CMS,

but that doesn't mean the managers can use a set and forget

type approach.

So you always have to be updating it with new data.

The reporting functions are there to help managers take

conclusions and iterate that process and improve their

maintenance management system.

So don't just throw it in there.

The idea is for it to give you feedback.

So you know where to better deal with your assets and better

work with them.

And we also have a, the CMS vendor customer success team.

So this is something I referred to a little bit earlier,

is that when you go and work with the CMS software,

they're going to give you a customer success manager,

which helps you use the software better.

And it's very important that you use

that you use that

resource in order to get the most out of all the features

and modules,

because that person is an expert in the software already.

And of course a mature, proper training.

So just want to reinforce this point training doesn't always

have to be done in person. It could be done via zoom,

Google Hangouts. It could also just be done

one-on-one if your team is hard to convince you don't have a

big team,

then maybe you just take them one-on-one and you walk them

through the software and that's how you do it.

I hope that this video provided you a great explanation and

what you're looking for in terms of understanding a CMS

system.

And ultimately if it's something that your organization can

benefit from, and if you want to try out Lin CMS,

you can start with 30 day free trial,

which makes your life a little bit easier when you're

looking to test out the software and see if it's right for

you, you can also request a demo.

So we can go ahead and walk you through the software as

well.

And if you're not quite sure, or you're,

it's not the right time to make a decision,

and you just want to ask questions about your maintenance

needs.

You can always reach out to us.

Excited for you to be on this journey,

to help better maintain a more efficient facility and

organization and wish you the best of luck. Cheers.