There’s no trick up the sleeve with this one or no quick sales pitch that ends up falling flat. Using a CMMS (computerized maintenance management system) to manage your maintenance and operations work can really save you money – and we want to help you do the math to see and communicate that to your team, decision-makers and others. Let’s see how we can make this investment work for you. How the new tech conversation could go We understand how the conversation usually goes when you are presented with new technology for your team: Potential CMMS user: “How much will your CMMS cost me?” CMMS salesperson: “$417 per month or $5,000 per year.” Potential CMMS user: “My management won’t approve that cost.”

CMMS salesperson: “How many hours of unplanned equipment downtime (production assets, HVAC, fleet, etc.) did you have last year?” Potential CMMS user: “I am not really sure, but I’ll take an educated guess at 50 hours.” CMMS salesperson: “Even if we use a conservative estimate of $1,500 per hour for combination of maintenance costs and lost time, that means you lost at least $75,000 to downtime last year. With a well-implemented CMMS, you could conservatively cut that by 40%. I have already saved you $28,000 — and that’s just the start.” Potential CMMS user: “My management will like that!”

Using the math to your advantage The way to convince your leadership to approve a new technology purchase should focus on the investment and data to back it up, too. Instead of focusing on the cost, focus on the investment and return. Maintenance professionals have many challenges that drive up operational costs and could be causing waste. A CMMS can seriously help you and your team: • Avoid prematurely failing assets • Improve inefficient workflows • Get ahead of inventory issues • Lower compliance risks

In fact, with a CMMS, organizations can see these benefits:

Pair your CMMS with a solid preventive maintenance program and you could see: • 89% reduction in corrective work order hours • $26K saved every year • 63% drop in maintenance spend over 3 years

Different math for different people Depending on your role in your organization, you’ll be focused on different math and data points. For example, your finance people will want to see how investing in your CMMS will help reduce costs and, if appropriate, improve profitability. While a maintenance director may be concerned with productivity, asset lifecycle, etc. In all cases, continuous improvement powered by a CMMS will help improve your operations, often easily measured with financial and operational metrics.